Documents Editor and Translator

Date: 16 February 2026 
Subject: Request for Proposal – Editing and Translation of Documents
Frankfurt School of Finance & Management gGmbH, implementing the project “Global 
Shield Secretariat Transition”, invites you to submit a technical and financial proposal for 
the delivery of services as described in the attached Terms of Reference (ToR) below. 
Please submit your complete offer to opprtunities@fs.de by 06 March 6pm (CET) 
quoting Request for Proposal – Editing and Translation of Documents in the email 
subject. 
Submissions must include: 

• Accompanying eMail referencing this invitation 
• Confirmation of eligibility (use Annex 1) 
• Expert CV (use Annex 2) 
• Financial Offer (use Annex 3) 
• Technical Offer (use Annex 4) 

2.1 Background

Launched at COP27 by the Vulnerable Twenty (V20) Group and the Group of Seven (G7), 
the Global Shield against Climate Risks (GS) aims to increase protection for vulnerable 
people and countries and contribute to effectively responding to loss and damage from 
climate change. The Global Shield promotes an inclusive, gender-responsive and 
demand-driven process, which is led by the vulnerable countries’ governments 
(https://www.globalshield.org/). 

Within the initiative the Global Shield Secretariat serves all Global Shield Governance 
bodies. It facilitates knowledge management and tracks progress in achieving 
the objectives of the Global Shield against Climate Risks. It also enhances its visibility. 

The Global Shield Board has mandated Frankfurt School of Finance & Management (FS) 
to host the Global Shield Secretariat (GS Sec) from January 1, 2026, onwards. 

In this context, the FS requires professional editing and translation services for the Global 
Shield Secreteriat to ensure that its documents are clear, accurate, consistent, and 
appropriate for diverse audiences. These documents may include reports, strategic and 
technical papers, policy briefs, communication materials, and other official publications 
produced in support of the Global Shield’s objectives and activities. The working 
languages of the Global Shield Secretariat are English, French, and Spanish. 

2.2 Objectives

The objective of this assignment is to provide high-quality editing and translation services that enhance the clarity, coherence, accuracy, and linguistic quality of documents while preserving their original meaning, intent, and tone. The assignment aims to ensure that Global Shield Secretariat publications are professionally edited and accurately translated across English, French, and Spanish in order to be accessible to a wide range of stakeholders. 

2.3 Scope of Work / Deliverables

Under this assignment, the consultant or service provider will edit documents in English, French, and Spanish to correct grammar, spelling, punctuation, and syntax and to improve sentence structure, clarity, flow, and overall readability. The consultant or service provider will ensure consistency in terminology, style, and formatting and adapt the language to suit the intended audience and purpose of each document, while complying with any editorial or organisational guidelines provided.

The consultant or service provider will also translate documents between English, French, and Spanish as required by the Global Shield Secretariat. All translations must be accurate, contextually appropriate, culturally sensitive, and technically sound, while maintaining consistency in terminology and preserving the tone and intent of the original text. The consultant or service provider will proofread all translated documents to ensure a high standard of quality and accuracy.

The deliverables will include edited and translated versions of assigned documents in editable electronic format, as well as final versions incorporating feedback and revisions as requested. All deliverables must be submitted within agreed timelines.

The consultant or service provider is required to provide an estimated timeframe for completing the following sample tasks:

• Translation of a 50-page report into French and Spanish report (highlighting any differences in duration depending on whether the document has to be translated into English, Spanish, or French).

• Proofreading of a 50-page report (highlighting any differences in duration depending on whether the document is in English, Spanish, or French).

• Proofreading of a 20 slide powerpoint presentation (highlighting any differences in duration depending on whether the document is in English, Spanish, or French).

• Proofreading of conference materials, such as agenda, participation lists, etc (highlighting any differences in duration depending on whether the document is in English, Spanish, or French).

• Proofreading of website content, Newsletters or social media contributions (highlighting any differences in duration depending on whether the document is in English, Spanish, or French).

For each deliverable, the specific timelines will be agreed with the Project Manager prior to commencing work.

2.4 Duration & Location

• Duration: 15 March 2026 until 31 March 2027 

• Location: remote 

2.5 Reporting & Supervision

• Reports to: Global Shield Communication Advisor

• Submission format for deliverables: to be agreed upon for each deliverable

2.6 Eligibility Criteria

Minimum mandatory criteria to submit a bid:

• Demonstrated experience in professional editing and translation.

• Excellent command of English, French, and Spanish.

• Proven experience in editing and translating technical, policy, academic, or development-related documents in at least two of the three working languages.

• Strong attention to detail and a high level of linguistic accuracy.

• Ability to deliver high-quality work within agreed deadlines.

• Responsiveness to feedback and ability to incorporate revisions in a timely manner.

   

Applicants must verify their eligibility for this opportunity using Annex 1 as the required template.

The applicant needs to provide the CV(s) of the experts foreseen to provide the services. The CV must cover:

• Full name and contact details

• Education and professional qualifications

• Detailed employment history (company/role/dates)

• Relevant assignments and outputs (with client references: name, email addresses or phone number)

• Language skills and availability

• At least two professional references (name, position, contact)

(CVs shall be submitted using the format as in Annex 2)

4.1 Technical Proposal

The technical proposal should contain:

• Understanding of the assignment & approach/methodology

• Deliverable descriptions and quality assurance approach

• Estimated timeframe for completing sample tasks (as outlined in section 2.3)

• Team composition and CVs of team members 

• Organisational profile

• Copy of business registration and permits

• Implementation risks and mitigation measures

Use Financial Proposal Template as in Annex 4

4.2  Financial Proposal

Must include:

• Itemised cost breakdown (unit price, quantity, unit description)

• Subtotals per cost category (labour, materials, travel, other)

• VAT shown separately (if applicable)

• Currency: EUR

• Offer validity: Minimum 30 calendar days 

Use Financial Proposal Template as in Annex 3

4.3  Submission Instructions

• Submit electronic copies to: opportunities@fs.de

• Submission deadline (date/time CET): 06 March 2026

• Clarification requests: contact opportunities@fs.de. Any questions on the ToR 

  must be submitted 2 business days before the end of the deadline.

4.4  Evaluation Criteria & Weighting

Submissions will be evaluated in consideration of the following evaluation criteria:  
 

Evaluation Criteria – total 70 points: 

All proposals evaluated using the following weighted criteria: